PRIVACY POLICY

Holy Trinity Scout Group have endeavoured to produce this website in accordance with the Headquarters factsheet FS295207 Developing a Scouting Website, a copy of which may be inspected at the Scoutbase website. This site is a promotion and information centre for Holy Trinity Scout Group.

Everything on this site is, unless explicitly stated otherwise, © Chris Kellers and Holy Trinity Scout Group 2002-2005. All rights, including copyright and database right, in holytrinityscouts.org.uk and its web pages are owned by Chris Kellers and Holy Trinity Scout Group. The Scouts Corporate Logo, Beavers sectional logo, Cubs sectional logo, Scouts sectional logo, Explorer sectional logo, Network sectional logo, Fellowship sectional logo and Adult Training sectional logo are property of The Scout Association and are used for bona-fide Scouting purposes. You may not redistribute them, or use them for commercial purposes without permission from The Scout Association. We attempt to keep all content up-to-date and current. Holy Trinity Scout Group accepts no liability in respect of its content, and is not responsible for errors or ommisions included in holytrinityscouts.org.uk, nor its sub-directories. Holy Trinity Scout Group is not responsible for the content of any external sites to which links appear within our pages, although we will do our best to ensure that any links are relevant and suitable for our target users - members of our Group and people interested therein. Should you discover any links that may not be so suitable, please advise the webmaster. Holy Trinity Scout Group is a registered Scout Group of the Scout Association

Privacy Statement

Contents

1. Introduction
2. Visitor Information
3. Cookies
4. Submitting Personal Information
5. Access to your personal information
6. Users under the age of 14

Introduction

This site is a promotion and information centre for the Holy Trinity Scout Groupin Folkestone, Kent. This policy covers the Holy Trinity Scout Group's use of personal information that the Holy Trinity Scout Group collects when you use holytrinityscouts.org.uk. The policy also gives you information about cookies; Holy Trinity Scout Group and third parties' use of cookies; and how you may reject such cookies.

From time to time, you will be asked to submit personal information about yourself (e.g. name and email address) in order to receive or use services on our website. Such services include newsletters, competitions, forums and website membership.

By entering your details in the fields requested, you enable the Holy Trinity Scout Group and its service providers to provide you with the services you select. Whenever you provide such personal information, we will treat that information in accordance with this policy. When using your personal information the Holy Trinity Scout Group will act in accordance with current legislation and aim to meet current Internet and Scout Association best practice.

Where we ask users to contact us, we only ask users to submit minimum information about themselves (name and email address). We will only use this information to reply to any enquires users have sent us.
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Visitor Information

During the course of any visit to holytrinityscouts.org.uk, the pages you see, and possibly a short text file called a 'cookie', are downloaded to your computer. Many websites do this, because cookies enable website publishers to do useful things like find out whether the computer (and probably its user) has visited the website before. This is done on a repeat visit by checking to see, and finding, the cookie left there on the last visit. Currently, the only parts of the holytrinityscouts.org.uk website that uses cookies are the forums and advertising links (used by the advertiser to track the source of any purchases you may make so that the Group may benefit).

Information supplied by cookies can help us to provide you with a better online user experience and assist us to analyse the profile of our visitors. The Holy Trinity Scout Group uses software called Webalizer to track and analyse non-personally identifiable usage and statistical information about volume of visitors to the pages on holytrinityscouts.org.uk in order to measure the effectiveness of the web pages and improve services to users. If Please note that this is not personal information, only general summaries of the activities of visitors to holytrinityscouts.org.uk.
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Cookies

A cookie is a small amount of data, which often includes an anonymous unique identifier that is sent to your browser from a website's computer and stored on your computer's hard drive. Each website can send its own cookie to your browser if your browser's preferences allow it, but (to protect your privacy) your browser only permits a web site to access the cookies it has already sent to you, not the cookies sent to you by other sites.

Many sites do this whenever a user visits their website in order to track online traffic flows.

Cookies record information about your online preferences. Users have the opportunity to set their computers to accept all cookies, to notify them when a cookie is issued, or not to receive cookies at any time. The last of these, of course, means that certain personalised services cannot then be provided to that user user and accordingly you may not be able to take full advantage of all of the website features. Each browser is different, so check the "Help" menu of your browser to learn how to change your cookie preferences.

If you have set your computer to reject cookies you can still browse websites anonymously until such time as you wish to register for their services. For further information on cookies please visit www.aboutcookies.org.
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Submitting Personal Information

When you supply any personal information to holytrinityscouts.org.uk (e.g. for membership and to use the forums) we have legal obligations towards you in the way we use those data. We must collect the information fairly, that is, we must explain how we will use it (see the notices on particular webpages that let you know why we are requesting the information) and tell you if we want to pass the information on to anyone else. In general, any information you provide to Holy Trinity Scouts will only be used within Holy Trinity Scouts and possibly by its agents and service providers. Your information will be disclosed where we are obliged by law. Also, if you post or send offensive, inappropriate or objectionable content anywhere on or to holytrinityscouts.org.uk or otherwise engage in any disruptive behaviour on holytrinityscouts.org.uk, Holy Trinity Scouts can use whatever information that is available to it about you to stop such behaviour. This may involve informing relevant third parties such as your employer, school, e-mail/Internet provider and law enforcement agencies about the content and your behaviour.

We will hold your personal information on our systems for as long as you use the service you have requested, and remove it in the event that the purpose has been met, or, in the case of holytrinityscouts.org.uk membership you no longer wish to continue your registration as a holytrinityscouts.org.uk member. For safety reasons, however, Holy Trinity Scouts may store messaging transcript data (including message content, member names, times and dates) arising from the use of holytrinityscouts.org.uk forums for a period of six months. Where personal information is held for people who are not yet registered but have taken part in other holytrinityscouts.org.uk services (e.g. competitions), that information will be held as long as is necessary to ensure that the service is run smoothly. We will ensure that all personal information supplied is held securely, in accordance with the Data Protection Act 1998.

If you are notified on a holytrinityscouts.org.uk page that your information may be used to allow Holy Trinity Scouts to contact you for "service administration purposes", this means that Holy Trinity Scouts may contact you for a number of purposes related to the service you have signed up for. For example, we may wish to provide you with password reminders or notify you that the particular service has been suspended for maintenance. We will not contact you for promotional purposes, such as notifying you of improvements to the service or new services on holytrinityscouts.org.uk unless you specifically agree to be contacted for such purposes at the time you submit your information on the site, or at a later time if you sign up specifically to receive such promotional information.
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Access to your personal information

You have the right to request a copy of the personal information Holy Trinity Scout Group holds about you and to have any inaccuracies corrected. A charge may be made for such a request (up to £10).
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Users under the age of 14

If you are aged 14 or under, please get your parent/guardian's permission beforehand whenever you provide personal information to Holy Trinity Scout Group's website. Users without this consent are not allowed to provide us with personal information. No formal record will be kept of such consent for membership, since the only personal details held for that purpose are email address and password and the membership requirement is to comply with the details set out in leaflet FS295207 Developing a Scouting Website, referred to at the top of this page. For the forums, however, since it is expected that members will take part in discussions on the forums, a form will be forwarded to the user's email account for completion by the user's parent/guardian and return to us before the user may participate fully on the forums. If Holy Trinity Scout Group have reason to believe that a user is under 14 and has deliberately avoided obtaining such consent, they will be banned until such consent is forthcoming. Please view the separate rules for the conduct of members in the forums here.
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